Procurement Control Tower Procurement Control Tower

Run the numbers

Three calculations, yours to argue with.

Everything else on this site is a screenshot or a claim. This page is neither: these are the three pieces of arithmetic the product exists to do, running live in your browser. Change any figure and the answer moves — including, on the second one, which supplier wins.

Same formulas, loaded with the worked example

Each calculator starts on the numbers from the nineteen-step worked example, so its first answer is the one the screenshots show. The formulas are the app’s own, written out under each result. Nothing is sent anywhere: the arithmetic runs on your machine, and the page keeps nothing.

One · the signal

Does this part have to be ordered today?

A part is in trouble when what is left on the shelf runs out before a replacement could arrive. That is the whole of it — the cockpit’s verdict on every one of a hundred and twenty-one parts is this sum, applied consistently.

Order now

Months of cover
1.5
Reorder point
210
Runs out
in 45 days

105 ÷ 70 = 1.5 months of cover, against a lead time of 2 months. Cover below the lead time is order now: order today and it still arrives 15 days late.

The rule, exactly as the app applies it: cover below the lead time is order now; cover below the lead time plus one month is order next month; anything else is on track. The reorder point is usage × (lead time + safety stock) — the level at which ordering can no longer wait. See it on the cockpit →

Two · the comparison

Which of these quotations is actually the cheapest?

Three real offers for the same four busbar lines — 7,200 pieces — in two currencies, into two ports. The quoted column is what each supplier asked for. The landed column is what the goods cost standing in the factory. They do not agree, and the gap is not small.

Supplier Quoted, own currency Rate to SAR Duty Freight & clearance Quoted, SAR Landed, SAR
Halden Elektrik A.S. EUR · CFR Jeddah % % 3,302,402 3,896,835
Aolin Electric Manufacturing USD · CFR Dammam % % 3,126,660 4,095,925
Sundar Switchgear Pvt Ltd USD · CFR Jeddah % % 3,361,065 4,100,499
Cheapest quoted
Aolin Electric Manufacturing
Cheapest landed
Halden Elektrik A.S.
Cost of getting it wrong
199,090 SAR

The cheapest quotation is 175,742 SAR below the next one and lands 199,090 SAR above it. Award on the quoted column and the saving is not a saving.

Landed = quoted × rate × (1 + duty + freight & clearance). The duty and the uplift are the ones the example dataset carries; drop Aolin’s freight to Halden’s and watch the ranking change back — which is the argument for pricing a quotation properly rather than for distrusting any one supplier. The full comparison screen →

Three · the claim

What is a late shipment worth?

Nearly every supply contract has a liquidated damages clause, and nearly every team tracks it by hand, late, or not at all. It is not hard arithmetic. It is four numbers that usually live in four different places.

33,260.22 SAR

Value delayed
1,478,232
Net days
21
Penalty
2.25%

2,800 × 527.94 = 1,478,232 SAR of delayed goods. 28 days late, less 7 days’ grace, is 21 net days; 0.75% × 21/7 is 2.25% — under the 3% cap, so the proration is doing real work.

In the app this is entered once as a clause and then computes itself per part, per schedule reference, in the purchase order’s own currency — and prints as a statement addressed to the supplier. The penalty screen and the statement →

Three sums here. A hundred and twenty-one parts there.

None of this is difficult arithmetic, which is exactly the point: it is not the sums that go wrong, it is doing them for every part, every week, from four spreadsheets, and still being able to say six months later why the order was placed.